We are pleased to inform you about the Hospital Management System (MEDICHOST) we are proposing for your Hospital.
Preamble
The importance of qualitative healthcare delivery is utmost in any society that aims to keep its economy afloat. Managing healthcare delivery success in a good will depend on not just the quality of its medical personnel but also on an effective and efficient Hospital management system.
A Hospital management system (MEDICHOST) is a customized electronic platform for managing a Hospital in total. It offers many features and boast of seamless integration of all the Hospital’s activities. Every department in your hospital will be hooked up to the MEDICHOST and it has many advantages. In the light of these and more, we are hereby proposing to deploy a Hospital Management System for your reputable Hospital.
Features of the proposed Hospital Management System (MEDICHOST)
The hospital management system being a platform is built on run as an Enterprise Resource and Planning solution (ERP). It consists of a MedicHost server and hosts of served clients each will its own level of permission to the server. This is in line with modern practice in enterprise IT solutions will be also securely available to the Internet.
The MedicHost Server will host the core application framework and the databases. Each unit in the hospital will have access to the server thru instances of the application running on their computer browsers. This ensures that every unit regardless of their system configuration can have access to the server and issues on a client machine will not impede the application as that resides on the server alone e.g. most modern banking software’s. The activities a unit can do on the application will vary on the activities of that unit. For instance, the Consultants can have access to Patient medical records and lab reports but not sales records while the Cash office cannot have access to medical records as this should be accessible to the medical personnel alone. The Chief Medical Director will have elevated access to more features in the application and generate regular Reports for the Board of Directors and other necessary bodies.
Modus Operandi
Medichost is a Cloud/Intranet based solution that is a derivative of an ERP tailored for managing health facilities. An ERP is an Enterprise Resource and Planning software solution that manages an every aspect of an organization in line with best practices.
Some key features of the Hospital Management System include:
Health Information Management
MedicHost automate the registration of new patients. It manages Case notes, Patient file, DICOM files etc. The conversion of existing medical records into digital form is an option within MedicHost. It handles Referrals and information exchange between hospitals. ICD10 coding is including for WHO compliant medical recording of diagnosis.
Nursing Care Unit management
MedicHost handles Patient Vitals, Nursing Procedures, and Ward Report, Treatments, Immunization and other nursing services within the hospital.
Hospital Inventory management
MedicHost is able to manage your hospital stores. From purchases to invoicing, payment voucher, items distribution and vendors management. All with real-time financial accounting. Usage and disposal of materials purchased by the school can be monitored and managed to improve efficiency. Drug expiration management is also included.
Specialist Clinics management
MedicHost provides interface for Patient Encounters for specialist, appointment booking, and Diagnosis notes. Consultation is recorded for patients using the Consultation interface or MedicHost. Patient progress notes and Ward Round are also capture
Medical Laboratory Management
Laboratory activities such as Test invoicing and billing, Lab Analysis, Automatic Lab Reports, Integration with Lab Equipment. DICOM protocols and images are also managed
Modern Communication
MedicHost has Short Message Service (SMS) built in to facilitate instant communication with parents, staff and vendors. Emails can also be customized and sent out.
Double Entry Accounting
Accounting modules built upon double entry ledger system using Chart of Accounts is factored in to ensure accuracy in every financial recording in real time. Also credit and debit limits can be set for every entity accounts in the hospital. Creation of accounts for individuals and corporate bodies.
Integrated Billing and Invoicing
Accurate tracking and creation of bills for both individual and corporate bodies are embedded into MedicHost. Proforma invoicing and Referral billing are also included. Bills can be sent to patient’s emails
Reports Generation
MedicHost generate various reports to help provide Business intelligence for decision-making. Reports such Health Information statistics, Staff performance analysis, Patient progression analysis that can be difficult to get manually can be obtained easily from MedicHost. In addition, IFRS financial reports are available
Online Patient Service Portal
MedicHost provides for e-Health (drug request, e-consultation, live messaging, lab report status etc.) thru ‘scratch cards’ management and integrates directly into your hospital MedicHost server using Web Services. Online payment integration and management of payments thru hospital’s website.
Policy and Control
Access Control based on position and activities done by staff is enforced. Hardware such as Biometric scanner and digital Pen are also controlled. MedicHost enforces your hospital policies such as configuration, price levels, department settings etc.
Pharmacy management
MedicHost handle the sale of drugs, request for drugs, drug POS, expiration monitoring etc
Compliance with standards
MedicHost strives to comply with health industry standard from both regulators such as HEFAMAA and professional bodies such as HIMAN, NMA. Other like HL7, HIPAA and DICOM are currently being integrated.
Other Modules
Human resources and staff management
Attendance tracking and monitoring
Staff self Service portal
Digital Paper Form Processing
ARMS OF THE PROJECT
While it is obvious that a project of this magnitude to would involve a lot of input, we have decided to provide the quickest result and maximum benefits to your school and its affiliates through expedient and urgent support for this project.
The implementation of this project would be done using five axes. These are;
(1) Facility survey and mobilization of resources to have the requirements of the hospital(s).
(2) System Understudy for customization of the MedicHost to suit your hospital requirements
(3) Master Data migration
(4) User Acceptance Test (UAT)
(5) Training for the staff of your hospital on how the application works.
(6)Deployment of client side components at the various locations
(7) 3 month standby support
Advantages of the Hospital Management System (MEDICHOST)
All these will translate into the following advantages:
(1) Increase the hospital’s turnover.
(2) Better and quicker medical service delivery to patients
(3) Elimination of graft and leakages in your financial management
(4) Better security and management of your Protected Health Information
(5) Improved corporate image for your hospital as an excellent IT compliant one.
(6) Decongestion of your hospital as certain activities can be done online.
(7) Open new income streams for your hospital through channels such as e- Medicine.
(8) Ensure better staff management devoid of sentiments and based purely on merit.
(9) Reduction in the amount of paperwork and its attending errors such as misrepresented handwriting etc.
(10) Easy and balanced accounts ensuring no auditing bottleneck.
(11) Privacy management will be enhanced, as only authorized personnel will have permission to access restricted information or to modify it.
(12) Information management will be improved among all the departments in your hospital and with the public.
Conclusion
Your hospital stands to gain a lot from the Hospital Management System. In addition, we pledge our support to the success of the system, as we will be around regularly to provide technical support. We would appreciate an appointment for a demo presentation on the project.
Looking forward to implement the Hospital Management System for you.
Adele D.O
C.E.O/Technical Director
+2348035133522
+2348115235074
+2348115235074
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